So why do we not value time as much as money? Remember, that we used a term “effective project tracking”. All solutions are not made the same. Actually whenever a company requires project tracking, they often implement a tracking mechanism that is doomed to fail. Companies often forget the planning process is controlled by a project manager, while time tracking demands full acceptance and long term support of each and every employee in your office, or in your project team. If you implement a tool that your project team does not use heartily, consistently, and voluntarily, you might have not really implemented a solution at all.
We have seen a number of project tracking non-starters. As an example, one international financial brand enjoyed a full-time employee whose sole responsibility ended up being to play the workplace having a clipboard interviewing associates regarding their progress and status and inputting the info right into a comprehensive folder of Microsoft Project files. There was clearly a professional printing work that asked employees to get in status information into an Excel spreadsheet which had been over 6k rows long.
As we write, thousands of custom-built Visual Basic timesheet applications grind along at different stages of completion not quite meeting the requirements of the companies that developed them. You will find firms that use paper timesheets that employees fill out for payroll and analyze them for project tracking purposes. When it comes to project tracking methods, it is really an interesting world available, and it is not pretty.
Instead of seeking to make your own, you can find a commercially available time tracking system that best meets your requirements.
Will Employees Utilize It? Usability is among the most important considerations as time log is just as good as the data that it gets is wonderful for a business. In case your team flout it (and they will if it’s too difficult to use) or worse, sabotage it, your tool is only going to serve to built a wall between both you and your employees. Make use of the time tracker which makes tracking as effortless and painless as you can to your people, and avoids human error as good as possible.
Better yet, should your tracker actually gives an orderly automated feedback to individual employees, it might build an incentive for timely and accurate information entry. If you are considering an online-based time tracker, keep close track of nature of web applications. Often it can make them more cumbersome to utilize than desktop solutions. The chance to use both an internet entry method as well as a desktop client will be ideal.
Will It Give An Answer? Tend not to get distracted by hundreds of reports that the project tracking system offers. Ask yourself what questions about your team’s work time are the most significant and see if a time tracker that you consider can respond to them. Initially you should start with: “Are we aboard by using it?” “How much will the project cost ultimately?” “What work takes longer vpnqen we thought?” “How much cash are we making over a project?”
Can It Help Me To Find Out More? Ask your projects managers how you can utilize the time tracker to improve how you work tomorrow. How can you take the information collected to your today’s projects and transform it into a useful insight for the future work? This is the way your time and effort tracking system covers itself.
Inside the project managers’ club we realize that point is just as scarce and valuable as money, and there is absolutely no factor more valuable towards the eventual success or failure of our endeavors. But we constantly see examples of projects which are good planned but bad tracked, when they are tracked at all.
Now you ask not whether you should track time. You must do it. Make sure to choose the best system for your organization. Make sure to review it in real-world conditions prior to making your decision. Have the buy-in of each single team member.